Sample
[DATE, ex. Friday, February 10, 2006]
[NAME, COMPANY AND ADDRESS, ex.
Robert Brown
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]
Dear [NAME, ex. Robert Brown],
On [DATE], you purchased from us a [DESCRIPTION OF VEHICLE PURCHASED, ex. green 2006 Chevrolet Camero].
At that time, you signed a written contract and gave us a deposit of [AMOUNT OF DEPOSIT, ex. $200.00]. We prepared the vehicle for you immediately and tried to contact you on numerous occasions to take delivery of the vehicle, however you have failed to respond to us.
Please be advised that unless you take delivery of this vehicle within seven (7) days of the date of this letter, we will consider this matter closed and your deposit forfeited.
Sincerely,
[YOUR NAME]