Sample
[DATE, ex. Friday, February 10, 2006]
[NAME, COMPANY AND ADDRESS, ex.
Robert Brown
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]
Dear [NAME, ex. Robert Brown],
I am writing to request that you discard our statement of [DATE, June 1, 2006] as we have made a mistake. [STATE NATURE OF ERROR, ex. Namely, that statement fails to reflect your payment of $12,232.23 on May 15].
Enclosed, please find a corrected statement, showing a new balance of $[AMOUNT]. Please accept my apologies for the error and any inconveniences it may have caused.
Sincerely,
[YOUR NAME]