sample Letters
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Sample
[DATE, ex. Friday, February 10, 2006]
[NAME, COMPANY AND ADDRESS, ex.
Robert Brown
XYZ Inc.
1234 First Street
Suite 567
Anycity, Anystate 85245]
Dear [NAME, ex. Robert Brown],
We thank you for your payment of $[AMOUNT, ex. 5,000.23] for [PRODUCT(S) / SERVICE(S), ex. your order of five Magnaflux compressors]. As you know, we greatly appreciate your business. Although your payment was [X] days overdue, we understand your position; cash flow is indeed tight these days for all firms.
We wish to offer you the best service possible. For this reason, we will require a pre-payment on future order{s}. I’m certain you will find this reasonable, as our suppliers and creditors also hold us to strict terms. [MENTION LENGTH OF REQUIRED PRE-PAYMENT OR REVIEW PROCESS, ex. Since you have been a good customer, we will be glad to review your account in the next six months to offer you better credit terms.]
Sincerely,
[YOUR NAME]